Google is introducing new AI features powered by Gemini across its Workspace apps, including Docs, Sheets, Slides, and Drive. These tools allow users to generate and format documents, spreadsheets, and presentations by pulling personal data from Gmail, Drive, and Chat based on simple text prompts.
Key capabilities include "Help me create" for drafting documents, "Fill with Gemini" for auto-populating spreadsheets with web data, and tools to unify writing styles or match document formats. The AI is designed to act as a collaborative partner within the apps to streamline complex tasks without switching platforms.
The main topics covered are the new Gemini AI integrations for content creation and automation in Google Workspace, specifically within Docs, Sheets, and Slides.
Google announced on Tuesday that it’s bringing a slew of new Gemini-powered AI capabilities to Docs, Sheets, Slides, and Drive. The new features let users do things like quickly generate fully formatted first drafts, slides, and sheets based on information from their Gmail, Chat, and Drive.
The tools are designed to make the apps more personal and capable of helping users get things done faster, right within the platforms themselves, instead of needing to switch to a separate tool or chatbot.
A new “Help me create” tool in Docs lets users describe what they want to create, and Gemini will follow their instructions and gather information from Drive, Gmail, and Chat to generate a first draft. For example, you can ask Gemini to “draft a newsletter for our neighborhood association using the meeting minutes from my January HOA meeting and the list of upcoming events.”
Once you have a first draft, Gemini can help refine specific sections without regenerating the entire document. You can also use the “Help me write” tool to do things like improve clarity or add details where needed.
Additionally, if you have multiple people working on a draft with differing voices and tones, you can now use a new “Match writing style” feature to help unify the documents. Gemini will suggest edits to make the tone and voice consistent throughout the draft.
Docs is also getting a new “Match the format” tool that lets you mirror the structure and style of another document. For example, if you find a travel itinerary template you like, Gemini can fill it in with your own trip details by pulling information from your emails, such as flight confirmations, hotel bookings, and rental car reservations.
As for Sheets, Gemini is evolving from a tool you work in to a collaborative partner, Google says. With a single prompt, it will pull relevant data from across your Gmail, Chat, and Drive to quickly create a fully formatted spreadsheet.
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For example, you could ask it to “organize my upcoming move to Chicago. Create a checklist for packing by room, a contact list for utilities, and a spreadsheet to track moving company quotes from my inbox.”
For more complex tasks, you can now use a “Fill with Gemini” tool to populate tables even faster. The feature can instantly generate custom text, categorize and summarize data, or pull in real-time information from Google Search.
For instance, if you’re managing your college applications, you might have a tracker for all your application details. Instead of manually looking up each school’s deadlines, tuition, and other information, you can set up column headers for the details you need, then let Gemini fill in the table automatically by pulling relevant information from the web.
Over on Sheets, you can now have Gemini generate a fully editable slide in your deck that matches your overall theme, drawing on context from your files, emails, and the web. If you don’t like a slide, you can ask Gemini to adjust it by asking it to do things like “match the colors to the rest of my deck” or “make this more minimal.”
In the future, Google says Slides will let you create a complete presentation from a single prompt, using relevant context when needed. For instance, you will be able to ask Gemini to “create a 5-slide deck for my upcoming Tokyo trip.”
Google also announced that it’s making Drive no longer just a place to store your files, but more of an active collaborator. Now, when you search in Drive using natural language, Gemini will surface an “AI Overview” at the top of your results, like the ones you see on Google Search. The overview summarizes the most relevant information from your files, while citing its sources, so you don’t need to open a document to find what you’re looking for.
A new “Ask Gemini in Drive” feature lets you ask complex questions across your documents, emails, calendar, and the web. For example, you could select all of your tax-related files and ask, “What should I ask my tax advisor before filing this year’s taxes?” and get a detailed answer based on your actual data.
All the new features are rolling out today in beta and will first be available to Google AI Ultra and Pro subscribers. They’re available in English worldwide for Docs, Sheets, and Slides, and in the U.S. for Drive.
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